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Bolesworth Estate

Event Operations Assistant

Bolesworth Estate Chester

Full Time Posted 10 days ago

Bolesworth Estate
  • Chester
  • Full Time
  • £Dependent upon Experience

Bolesworth Estate

To assist the Head of Ops & Events to deliver event infrastructure with the associated operational and logistical planning, from outset to completion. Effect proactive administration and procurement of infrastructure, through maintenance of excellent supplier relations. Maintain and improve event team practices and procedures, assisting with the smooth delivery and running of events. Collaborate with the Events Team to drive sustainable, profitable growth and income, across all events. Create a positive people culture.

Specific Responsibilities

    • Assist the Head of Ops & Events to ensure all event requirements are understood and communicated to allow forward planning, sensible purchasing and facilitate delivery to a critical path.
    • Arrange meetings as required. Draw up agendas, write up notes and distribute, following up on actions.
    • Support, administer and ensure smooth delivery of the events on time, and to budget, via forecasting and critical path administration.
    • Ensure flow of communications around events and developments, is clear and current among all stakeholders.
    • Manage assigned areas of delivery within event build schedules, and work as part of the team to resolve any issues, so identified early in the planning phase.
    • Provide input and assess dressing and design across the events, oversee its production and delivery.
    • Ensure attention to detail and timely customer service is at the heart of delivery and events.
    • Oversee and co-ordinate with Events Team logistics around Bolesworth brand activations, at own and external events.
    • Proactively act upon customer feedback to ensure events continuously improve, and find creative solutions to improve customer experience.
    • Assist with budgeting, cashflow and forecasting. Ensure purchase orders, invoices and re-charges are procured and settled in line with timelines.
    • Support the management, implementation, review and recording of procedures and documentation for health and safety, training, machinery, event and insurance schedules.
    • Gain a working knowledge of delivery and event best practice, to ensure best in class operational delivery
    • Responsible for the development, recruitment and organisation of event helpers and casual staff – including checking documentation, issuing passes and keeping records for payroll.
    • Assist with installation of event infrastructure, ensuring timings and installations are in accordance with event build schedule.
    • Ensure that the event is prepared and ready no later than 24 hours prior to horse arrival/gates opening.
    • Lead and deliver projects, such as external venue and film location hire.
    • Assist with operation, maintenance and management of the Yard and arenas, surrounding areas, including equipment and machinery

Experience required to do the job

  • Working knowledge of equestrian events
  • Knowledge and interest in event industry
  • Demonstrate knowledge of event best practise standards
  • Logistical awareness of Event infrastructure
  • Knowledge of Event Guides, Health and Safety standards, practices and reporting procedures
  • Management of a team

Skills required to do the job

  • Applicable qualifications – e.g. NEBOSH, Prince2 Foundation
  • Excellent organisational and communication skills
  • Ability to manage, control budgets and recording systems
  • Ability to multi-task and think laterally
  • Ability to use initiative
  • Confidence in communication with all levels of staff, external contacts and suppliers
  • Ability to work both independently and part of the Events Team
  • Ability to be flexible, prioritise, forward plan and cope with ever changing priorities
  • Have good knowledge of MS products (including Word, Excel, PowerPoint)

The successful candidate must have a current and valid Driving Licence. Due to the nature of this role you must be able to work the occasional weekend, and some unsociable hours, during event periods.

Employment Contract

  • Work hours are Mon-Fri, 8.30am - 5pm with an unpaid hour for lunch.
  • The post holder will undergo a three-month trial period.
  • Holiday entitlement is 25 days per year, plus Public Holidays.
  • A basic healthcare plan and employers auto enrolment pension scheme are offered after successful completion of the probationary period.

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Saks Property Ltd

Project Manager

Saks Property Ltd NW London / Cambridgeshire

Full Time Posted 16 days ago

Saks Property Ltd
  • NW London / Cambridgeshire
  • Full Time
  • £

Saks Property Ltd

Location: NW London / Cambridgeshire
Job type: Full Time
Salary info: Commensurate with experience and ability
Job role:
VERY EXCITING JOB OPPORTUNITY, in the PROPERTY sector.

Looking for an experienced & capable individual with excellent communication skills, Highly motivated and very organized for an IMMEDIATE START.

FULL-TIME project management position, running an Exclusive luxury country mansion & substantial Estate in Cambridgeshire. Site to be set up for Short term rental and events as well as owner’s private use.

Candidate to be responsible for:
* Maintenance and operations
* Hiring and managing support and maintenance staff (Caretaker, Grounds maintenance)
* Marketing / Social Media
* Hospitality
* Financial admin
* Projects / Development of site

Needs driving license and own car.
(Will need to travel between London office & estate)

Property & Hospitality experience a must

For more info or to apply: Send covering letter & CV with references to: Ari@saksproperty.co.uk
Closing date: 30 June 2020

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Saks Property Ltd

On-site Caretaker / Estate Manager

Saks Property Ltd Cambridgeshire

Full Time Posted 16 days ago

Saks Property Ltd
  • Cambridgeshire
  • Full Time
  • £

Saks Property Ltd

Location: Office based - Cambridgeshire
Job type: Full Time - Live In
Salary info: Commensurate with experience and ability
Job role:
VERY EXCITING JOB OPPORTUNITY.
** Looking for an experienced & capable individual for an IMMEDIATE START.
** FULL-TIME On-site Caretaker / Estate Management position, running an exclusive luxury country mansion & substantial Estate in Cambridgeshire. Site to be set up for Short term rental and events as well as owner’s private use.

Candidate to be responsible for:
* Regular maintenance
* Repairs / Handyman
* Security
* Check in/check out of guests

Supervision of:
Maintenance contractors, Cleaning crew, Landscaping etc.
Needs driving license

For more info or to apply: Send covering letter & CV with references to: Ari@saksproperty.co.uk
Closing date: 30 June 2020

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Saks Property Ltd

Secretarial / PA / Admin role

Saks Property Ltd NW London

Full Time Posted 16 days ago

Saks Property Ltd
  • NW London
  • Full Time
  • £

Saks Property Ltd

Location: Office based - NW London
Job type: Part Time or Full Time
Salary info: Commensurate with experience and ability
Job role:
** Looking for an experienced & capable individual for an IMMEDIATE START.
** Part or Full time Secretarial / PA / Admin role to assist within a busy property development company.
** Candidate to be responsible for:
* Assistance with property management and lettings
* Financial records and bookkeeping
* Schedule and diary management
* Proficient in Microsoft Word, Excel, Accounting software (Xero)
*Property experience a must

For more info or to apply: Send covering letter & CV with references to: Ari@saksproperty.co.uk
Closing date: 30 June 2020

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Conference Solutions Ltd

Event Planner/Co-ordinator

Conference Solutions Ltd Birmingham, West Midlands

Full Time Posted 58 days ago

Conference Solutions Ltd
  • Birmingham, West Midlands
  • Full Time
  • £22000

Conference Solutions Ltd

Due to expansion, an exciting role has arisen for an experienced, personable and highly organised Event Planner. This is an ideal opportunity for the right person to develop a long-term career in a reputable busy and very successful organisation.

Key duties and responsibilities include but are not limited to:

-Analysing briefs from clients about their conference desires

-Venue finding

-Negotiating rates with venues and suppliers

-Managing contracts with clients, suppliers and venues

-Invoicing clients and budget planning

-Sending regular updates to clients and maintaining client relationships

-Delegate management - creating and sending invites, booking travel, booking accommodation, sending joining instructions

-Being aware of potential new client opportunities and building relationships to gain business

-Supporting the directors with day to day support, which will involve working on a number of projects at any one time

-Being aware of potential new client opportunities and building relationships to gain business

-Liaising with clients and delegates by phone, email and face to face

-Updating and preparing Excel spreadsheets

-Working within a team to ensure that every event is a success

-Associated administration duties

Key Skills/Experience Required:

-Experience of working in events – either within hotels, venues or a small agency is essential

-Experience in a high pressure, deadline driven role is required

-Ability to work in a team but also make decisions and work autonomously with confidence

-Experience of working with a pharmaceutical company is desired but not compulsory

-Lively and personable personality with excellent personal presentation

-The ability to liaise with people in a professional manner

-Experience working with Microsoft programmes such as Excel

-Excellent written and verbal communication skills

-Meticulous attention to detail

-Enthusiastic team member

-Passion to work in events

-Flexible with working additional hours on site at events and away from home when required

-Full driving license and your own transport would be advantageous

This is an excellent role for an experienced and enthusiastic individual looking for an Event Planner role within a successful business. In return you will receive a salary of approximately £22,000 - £25,000 per annum (depending on experience).

Training to enable you to fulfil your role to the best of your potential will be given to you within a fun working environment.

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Votel

Events Consultant

Votel St Albans, Hertfordshire

Full Time Posted 58 days ago

Votel
  • St Albans, Hertfordshire
  • Full Time
  • £18000

Votel

Votel have a great opportunity for the right candidate to join our exciting rapidly growing business as part of our dynamic events team. The role incorporates handling enquires, venue find, supplier and client communications. You will be office based but also expect to go on site visits, FAM trips, as well as offsite client presentations. The successful candidate will have an experience in a similar role either in a hotel/venue or Venue Find Agency, have good IT skills and a real attention to detail. They must have a can do attitude, great work ethic and strong communication skills, with a desire to deliver above and beyond service to our many varied clients. If this describes you then please get in touch with us and join our brilliant team.

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Big Tent Ideas Festival

Events Assistant

Big Tent Ideas Festival Home based

Part Time Posted 2 days ago

Big Tent Ideas Festival
  • Home based
  • Part Time
  • £See salary in main job description

Big Tent Ideas Festival

Job description

Assisting the Festivals’ Director and other members of the team

Primary responsibilities:
to assist in all aspects of digital events including technical setup, audience communications, running the event on the day and reporting.

  1. to take responsibility for day to day attendee or participant communications
  2. Work experience with a proven ability to work within a team.
  3. Experience working with database/ CRM.
  4. A-level educated or equivalent (NVQ level 3)

Person specification
The position would suit an undergraduate or recent graduate who is interested in politics, policy making and/or events management. They are likely to be studying for, or have experience in sociology, economics, politics, media or events management. The applicant will need to be computer literate with basic office skills, be able to work independently/ remotely, have an excellent eye for detail and have good communication and interpersonal skills.

Salary

£8.20 per hour

Relevant skills and experience

Essential

Computer literate, including Excel, Word, PowerPoint, or G-suite equivalent

Excellent communication skills including both written and verbal

Problem solving skills and able to take their own initiative

Desirable

Experience with basic website content management

Understanding of social media marketing

Relevant qualifications:

Essential

GCSE Maths and English

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